Handbook and Bylaws

The SCA Handbook is intended to be a practical tool outlining the major duties of the officers, Board of Directors, and committees. It provides an up-to-date reference on the Corporation's structure, aims, policies, and procedures.

Table of Contents

Part 1:  Introductory Material (PDF)
1-1     Handbook Introduction
1-2     Bylaws
1-3     Articles of Incorporation
1-4     Administrative Information
1-4-1     Calendar: SCA
1-4-2     Mailing Information
1-4-3     Records Retention Schedule
1-4-4     Records Destruction Calendar
1-4-5     SCA Archives: Finding Aid

Part 2: Governing Body (PDF)
2-1     Board of Directors
2-2     President
2-2-1     Leadership Seminar
2-2-1-1     Leadership Seminar Agenda (Sample)
2-3     Vice-President
2-4     Secretary
2-4-1     Handbook Maintenance
2-4-2     Handbook Review and Update Assignments
2-5     Treasurer
2-5-1     Audit Procedure
2-5-2     Budget Categories
2-5-3     Calendar: Treasurer
2-5-4     Cost of Membership
2-5-5     Education Fund  Guidelines
2-5-6     Walter P. Gray III Scholarship and Guidelines
2-5-7      Guidelines for Annual Expenditures from the SCA General Fund
2-5-8     Reimbursement Form
2-5-9   Reimbursement Policy
2-5-10    Honoraria Policy
2-5-11    Statement of Financial Condition
2-5-12    Year End Adjustments to Restricted Accounts
2-6     Past President
2-7     Membership Director
2-7-1     Calendar: Membership
2-7-2     Membership Information
2-7-3     Membership Information Brochure (Sample)
2-7-4     Membership Pins
2-7-5     Membership Welcome Letter (Sample)
2-7-6     Membership Roster Copyright Statement (Sample)
2-7-7     Mailing Labels
2-8         Directors at Large

Part 3:  Committees (PDF)
3-1     Committees
3-1-1     Quarterly Report Format
3-2     Awards Committee
3-2-1     Archives Appreciation Award
3-2-2    Career Achievement Award
3-2-3     James V. Mink Scholarship
3-2-3-1     Mink Scholarship Application Form (Sample)
3-2-3-2     Mink Scholarship Brochure (Sample)
3-2-4     Sustained Service Award
3-2-5     Co-sponsored Award: Archival Award of Excellence
3-3     Development Committee
3-4     Education Committee
3-4-1     Education Committee Workshops
3-4-2     Workshop Checklist
3-4-3     Workshop Evaluation Form (Sample)
3-5     Election Committee
3-5-1     Calendar: Election and Nomination Committees
3-5-2     SCA Ballot (Sample)
3-5-2-1     Official Ballot Instructions (Sample)
3-6     Electronic Communications Committee
3-6-1     SCA Web Site Policy
3-6-2     Ancillary Sites and Tools
3-7     Finance and Investment Committee
3-8     Government Affairs Committee
3-9     Local Arrangements Committee: Annual General Meeting
3-9-1     AGM Budget/Financial Report Format
3-9-2     Local Arrangements Checklist
3-9-3       Local Arrangements Calendar
3-10       Membership Committee
3-10-1   Vice Chair for Member Activities
3-11     Nominating Committee
3-11-1     Calendar: Election and Nomination Committees
3-11-2     Candidate Biographical Information
3-11-3     Candidate Statement
3-11-4     Candidate Suggestion Form
3-11-5     Responsibilities of SCA Officers and Board of Directors
3-12     Outreach and Publicity Committee
3-13     Program Committee
3-13-1     Calendar: AGM Program Planning
3-13-2     AGM Program Committee Guidelines
3-13-3     AGM Session Proposal Form (Sample)
3-13-4     AGM Facilitator Checklist
3-14     Publications Committee
3-14-1     Newsletter
3-14-1-1     Advertising Rates
3-14-1-2     Standard Advertisement Sizes for SCA Newsletter
3-15     Site Selection Committee (AGM)
3-15-1     Site Proposals Form
3-15-2     Site Selection Checklist
3-16     Western Archives Institute
3-16-1     Western Archives Institute Administrator
3-16-2     Western Archives Institute Assistant/Associate Administrator
3-16-3     Western Archives Institute Joint Management Committee
3-16-4     Western Archives Institute On-Site Coordinator
3-16-5     WAI Sponsor Responsibilities: California State Archives
3-16-6     WAI Sponsor Responsibilities: Society of California Archivists
3-17     Special Committees and Task Forces

Part 4:  External Relations (PDF)
4-1     External Relations and Affinity Groups
4-1-1     Affinity Groups
4-1-2     Archives Month
4-1-3     California Historical Records Advisory Board
4-1-3-1     Archival Award of Excellence
4-1-4     Journal of Western Archives

Part 5:  History (PDF)
5-1     The Foundation of SCA
5-2     Chronology
5-3     Annual General Meeting (AGM) History
5-4     Awards History
5-5     Board of Directors History
5-6     Board of Directors: Alphabetical List
5-7     Committee History
5-8     Special Committees and Task Forces History



 

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