SCA AGM 2018

Information for Vendors

Yosemite National Park, California

California's archivists and other information professionals flock to the annual meeting each year. A big part of the attraction is having the chance to talk with vendors face to face and stay abreast of new and emerging technologies and best practices. Our members appreciate the support shown by so many vendors at past meetings and look forward to a similar level of participation this year.

To Register: Online registration will be available in late January

Registration Deadline: Orders, registration, and payment due March 9, 2018

Contact: Kate Dundon at dundon@ucsc.edu or 831-502-7587 (M-F 9:00-5:00)


Ways to Participate

Exhibit Tables

Vendor hall: open all day, Thursday April 12, 8:00-4:00
The vendor exhibit hall is scheduled for the busiest day of the event, when the most members are expected to attend. Select either a staffed exhibit table or an unattended table for display of promotional material.

Staffed exhibit table
Unattended exhibit table
Non-profit rate

Access to power outlet (optional)
Silent auction

* Fees do not include luncheon, lodging, transportation, parking, materials shipping/handling or storage costs.

$350*
$150*
$150*

$25

Free
Purchase of an exhibit table includes:

One complimentary full registration.

Six-foot exhibit table with skirting, two chairs,
and wireless internet connection. Access to a power outlet requires an additional $25 fee.


Recognition on exhibitor page in printed conference program and on calarchivists.org (company name in program, name plus link to your website)

Staffed table includes quarter page advertisement

Advertisements

The conference program will reach the entire SCA membership. It will be distributed electronically to all members and in paper format to all event attendees. In addition, the program will be permanently accessible on calarchivists.org. Artwork submission deadline: February 23, 2018.

Full page
Half page
Quarter page
$250
$150
$100
Send advertisements via email attachment (up to 25MB file size) to Kate Dundon at dundon@ucsc.edu. Images intended for publication should be submitted as high-resolution, preferably in TIFF format.

Advertisement size specifications:
 Size  Dimensions (w x h)
 Standard Full  4.5" x 7.5"
 Standard 1/2 Vertical          2.25" x  7.5"
 Standard 1/2 Horizontal  4.5" x  3.75" 
 Standard 1/4 Vertical          2.25" x 3.75"
 Standard 1/4 Horizontal  4.5" x 1.875"


Sponsorships

Make an impact with a sponsorship. To be eligible, purchase a staffed exhibit table and advertisement of any size. Sponsorship funds are used to support coffee breaks, luncheons, the opening reception, and/or other events. Contact Kate Dundon for more information.

Basic Sponsorship:    $350
(Coffee and refreshment
breaks)

Deluxe
Sponsorship: $500 +
(All-attendee
reception and coffee breaks)


One complimentary full conference registration

Recognition as a sponsor on exhibitor page, conference program, website (name, tag line, logo, link to website), and in the form of signage at the sponsored event.

Choice of exhibit table location

Deluxe Sponsors also receive:

Oral acknowledgement at the luncheon

One-color logo in the conference program

Logistics

Exhibition Date: Thursday, April 12
Location:
Tenaya Lodge, Foyer (first floor)
Set-up time: 7:00 am
Take down time: 4:00 pm

Shipping instructions: you may ship items directly to the hotel up to 3 days prior to arrival. Address your package in the following format:

Company Name
SCA Conference 
1122 Highway 41 
Fish Camp, CA 93623
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