Handbook, Bylaws and Policies
The SCA Handbook is intended to be a practical tool outlining the major duties of the officers, Board of Directors, and committees. It provides an up-to-date reference on the Corporation's structure, aims, policies, and procedures.
The SCA Handbook is now available in a website format! Visit: https://calarchivists.github.io/sca-handbook/
Table of Contents
Part 1: Introductory Material
1-1 Handbook Introduction
1-2 Bylaws
1-3 Articles of Incorporation
1-4 SCA Mission Statement
1-5 SCA Core Values
1-6 SCA Code of Conduct
1-7 SCA Privacy Policy
1-8 SCA Photography Policy
1-9 Administrative Information
1-9-1 Calendar: SCA
1-9-2 Mailing Information
1-9-3 SCA Identity Guidelines
1-9-4 Records Retention Schedule
1-9-5 Records Destruction Calendar
1-9-6 SCA Archives
1-9-7 Regular Assessment of Member Services
Part 2: Governing Body
2-1 Board of Directors
2-2 President
2-2-1 Leadership Seminar
2-2-1-1 Leadership Seminar Agenda (Sample)
2-3 Vice President
2-4 Secretary
2-4-1 Handbook Maintenance
2-4-2 Handbook Review and Update Assignments
2-5 Treasurer
2-5-1 Audit Procedure
2-5-2 Budget Categories
2-5-3 Calendar: Treasurer
2-5-4 Cost of Membership
2-5-5 Education Fund Guidelines
2-5-6 Guidelines for Annual Expenditures from the SCA General Fund
2-5-7 Reimbursement Form
2-5-8 Reimbursement Policy
2-5-9 Honoraria Policy
2-5-10 Cancellation and Refund Policy
2-5-11 Statement of Financial Condition
2-5-12 Year End Adjustments to Restricted Accounts
2-6 Past President
2-7 Membership Director
2-7-1 Calendar: Membership
2-7-2 Membership Information
2-7-3 Membership Pins
2-7-4 Membership Welcome Letter (Sample)
2-7-5 Membership List
2-7-6 Membership Form
2-8 Directors at Large
Part 3: Committees
3-1 Committees
3-1-1 Quarterly Report Format
3-2 Advocacy and Public Policy Committee
3-3 Awards Committee
3-3-1 Archives Appreciation Award
3-3-2 Career Achievement Award
3-3-3 Sustained Service Award
3-3-4 Co-sponsored Award: Archival Award of Excellence
3-3-5 James V. Mink Scholarship
3-3-5-1 Mink Scholarship Application Form (Sample)
3-3-6 Walter P. Gray III Scholarship and Guidelines
3-3-7 Lynn A. Bonfield Professional Development Award
3-4 Communications and Outreach Committee
3-5 Development Committee
3-5-1 Contribution Form (Sample)
3-5-2 Vendor Registration Form (Sample)
3-6 Education Committee
3-6-1 Education Committee Workshops
3-6-2 Workshop Checklist
3-6-3 Workshop Evaluation Form (Sample)
3-6-4 Vice Chair for Online Education
3-7 Election Committee
3-7-1 Calendar: Election and Nomination Committees
3-7-2 SCA Ballot (Sample)
3-7-2-1 Official Ballot Instructions (Sample)
3-8 Ethics and Inclusion Committee
3-9 Finance and Investment Committee
3-9-1 SCA Investment Policy Statement
3-10 Local Arrangements Committee: Annual General Meeting
3-10-1 AGM Budget/Financial Report Format
3-10-2 Local Arrangements Checklist
3-10-3 Local Arrangements Calendar
3-10-4 Site Selection Checklist
3-10-5 Local Arrangements Compensation Guidelines
3-11 Membership Committee
3-11-1 Vice Chair for Member Activities
3-12 Nominating Committee
3-12-1 Calendar: Election and Nomination Committees
3-12-2 Candidate Statement
3-12-3 Candidate Suggestion Form
3-12-4 Responsibilities of SCA Officers and Board of Directors
3-13 Program Committee
3-13-1 Calendar: AGM Program Planning
3-13-2 AGM Program Committee Guidelines
3-13-3 AGM Session Proposal Form (Sample)
3-13-4 AGM Facilitator Checklist
3-14 Publications Committee
3-14-1 Newsletter
3-14-1-1 Advertising Rates
3-14-1-2 Standard Advertisement Sizes for SCA Newsletter
3-15 Western Archives Institute
3-15-1 Western Archives Institute Administrator
3-15-2 Western Archives Institute Assistant/Associate Administrator
3-15-3 Western Archives Institute Joint Management Committee
3-15-4 Western Archives Institute On-Site Coordinator
3-15-5 WAI Sponsor Responsibilities: California State Archives
3-15-6 WAI Sponsor Responsibilities: Society of California Archivists
3-15-7 SCA Treasurer's WAI Role
3-16 Special Committees and Task Forces
Part 4: External Relations
4-1 External Relations and Affinity Groups
4-1-1 Affinity Groups
4-1-2 Archives Month
4-1-3 California Historical Records Advisory Board
4-1-3-1 Archival Award of Excellence
4-1-4 Journal of Western Archives
Part 5: History
5-1 The Foundation of SCA
5-2 Chronology
5-3 Annual General Meeting (AGM) History
5-4 Awards History
5-5 Board of Directors History
5-6 Board of Directors: Alphabetical List
5-7 Committee History
5-8 Special Committees and Task Forces History
1-1 Handbook Introduction
1-2 Bylaws
1-3 Articles of Incorporation
1-4 SCA Mission Statement
1-5 SCA Core Values
1-6 SCA Code of Conduct
1-7 SCA Privacy Policy
1-8 SCA Photography Policy
1-9 Administrative Information
1-9-1 Calendar: SCA
1-9-2 Mailing Information
1-9-3 SCA Identity Guidelines
1-9-4 Records Retention Schedule
1-9-5 Records Destruction Calendar
1-9-6 SCA Archives
1-9-7 Regular Assessment of Member Services
Part 2: Governing Body
2-1 Board of Directors
2-2 President
2-2-1 Leadership Seminar
2-2-1-1 Leadership Seminar Agenda (Sample)
2-3 Vice President
2-4 Secretary
2-4-1 Handbook Maintenance
2-4-2 Handbook Review and Update Assignments
2-5 Treasurer
2-5-1 Audit Procedure
2-5-2 Budget Categories
2-5-3 Calendar: Treasurer
2-5-4 Cost of Membership
2-5-5 Education Fund Guidelines
2-5-6 Guidelines for Annual Expenditures from the SCA General Fund
2-5-7 Reimbursement Form
2-5-8 Reimbursement Policy
2-5-9 Honoraria Policy
2-5-10 Cancellation and Refund Policy
2-5-11 Statement of Financial Condition
2-5-12 Year End Adjustments to Restricted Accounts
2-6 Past President
2-7 Membership Director
2-7-1 Calendar: Membership
2-7-2 Membership Information
2-7-3 Membership Pins
2-7-4 Membership Welcome Letter (Sample)
2-7-5 Membership List
2-7-6 Membership Form
2-8 Directors at Large
Part 3: Committees
3-1 Committees
3-1-1 Quarterly Report Format
3-2 Advocacy and Public Policy Committee
3-3 Awards Committee
3-3-1 Archives Appreciation Award
3-3-2 Career Achievement Award
3-3-3 Sustained Service Award
3-3-4 Co-sponsored Award: Archival Award of Excellence
3-3-5 James V. Mink Scholarship
3-3-5-1 Mink Scholarship Application Form (Sample)
3-3-6 Walter P. Gray III Scholarship and Guidelines
3-3-7 Lynn A. Bonfield Professional Development Award
3-4 Communications and Outreach Committee
3-5 Development Committee
3-5-1 Contribution Form (Sample)
3-5-2 Vendor Registration Form (Sample)
3-6 Education Committee
3-6-1 Education Committee Workshops
3-6-2 Workshop Checklist
3-6-3 Workshop Evaluation Form (Sample)
3-6-4 Vice Chair for Online Education
3-7 Election Committee
3-7-1 Calendar: Election and Nomination Committees
3-7-2 SCA Ballot (Sample)
3-7-2-1 Official Ballot Instructions (Sample)
3-8 Ethics and Inclusion Committee
3-9 Finance and Investment Committee
3-9-1 SCA Investment Policy Statement
3-10 Local Arrangements Committee: Annual General Meeting
3-10-1 AGM Budget/Financial Report Format
3-10-2 Local Arrangements Checklist
3-10-3 Local Arrangements Calendar
3-10-4 Site Selection Checklist
3-10-5 Local Arrangements Compensation Guidelines
3-11 Membership Committee
3-11-1 Vice Chair for Member Activities
3-12 Nominating Committee
3-12-1 Calendar: Election and Nomination Committees
3-12-2 Candidate Statement
3-12-3 Candidate Suggestion Form
3-12-4 Responsibilities of SCA Officers and Board of Directors
3-13 Program Committee
3-13-1 Calendar: AGM Program Planning
3-13-2 AGM Program Committee Guidelines
3-13-3 AGM Session Proposal Form (Sample)
3-13-4 AGM Facilitator Checklist
3-14 Publications Committee
3-14-1 Newsletter
3-14-1-1 Advertising Rates
3-14-1-2 Standard Advertisement Sizes for SCA Newsletter
3-15 Western Archives Institute
3-15-1 Western Archives Institute Administrator
3-15-2 Western Archives Institute Assistant/Associate Administrator
3-15-3 Western Archives Institute Joint Management Committee
3-15-4 Western Archives Institute On-Site Coordinator
3-15-5 WAI Sponsor Responsibilities: California State Archives
3-15-6 WAI Sponsor Responsibilities: Society of California Archivists
3-15-7 SCA Treasurer's WAI Role
3-16 Special Committees and Task Forces
Part 4: External Relations
4-1 External Relations and Affinity Groups
4-1-1 Affinity Groups
4-1-2 Archives Month
4-1-3 California Historical Records Advisory Board
4-1-3-1 Archival Award of Excellence
4-1-4 Journal of Western Archives
Part 5: History
5-1 The Foundation of SCA
5-2 Chronology
5-3 Annual General Meeting (AGM) History
5-4 Awards History
5-5 Board of Directors History
5-6 Board of Directors: Alphabetical List
5-7 Committee History
5-8 Special Committees and Task Forces History