Handbook, Bylaws and Policies

The SCA Handbook is intended to be a practical tool outlining the major duties of the officers, Board of Directors, and committees. It provides an up-to-date reference on the Corporation's structure, aims, policies, and procedures.


Table of Contents

Part 1:  Introductory Material
1-1     Handbook Introduction
1-2     Bylaws
1-3     Articles of Incorporation
1-4     SCA Mission Statement
1-5     SCA Core Values
1-6     SCA Code of Conduct
1-7     SCA Privacy Policy

1-8     SCA Photography Policy

1-9    Administrative Information

1-9-1     Calendar: SCA

1-9-2     Mailing Information
1-9-3     SCA Identity Guidelines
1-9-4     Records Retention Schedule
1-9-5     Records Destruction Calendar
1-9-6     SCA Archives: Finding Aid

Part 2: Governing Body 
2-1     Board of Directors
2-2     President
2-2-1     Leadership Seminar
2-2-1-1     Leadership Seminar Agenda (Sample)
2-3     Vice President
2-4     Secretary
2-4-1     Handbook Maintenance
2-4-2     Handbook Review and Update Assignments
2-5     Treasurer
2-5-1     Audit Procedure
2-5-2     Budget Categories
2-5-3     Calendar: Treasurer
2-5-4     Cost of Membership
2-5-5     Education Fund  Guidelines
2-5-6     Guidelines for Annual Expenditures from the SCA General Fund
2-5-7     Reimbursement Form
2-5-8     Reimbursement Policy
2-5-9     Honoraria Policy
2-5-10   Cancellation and Refund Policy
2-5-11   Statement of Financial Condition
2-5-12   Year End Adjustments to Restricted Accounts
2-6     Past President
2-7     Membership Director
2-7-1     Calendar: Membership
2-7-2     Membership Information
2-7-3     Membership Pins
2-7-4     Membership Welcome Letter (Sample)
2-7-5     Membership Roster Copyright Statement (Sample)
2-7-6     Membership List
2-7-7     Membership Form
2-8     Directors at Large

Part 3:  Committees
3-1     Committees
3-1-1     Quarterly Report Format
3-2     Awards Committee
3-2-1     Archives Appreciation Award
3-2-2     Career Achievement Award
3-2-3     Sustained Service Award
3-2-4     Co-sponsored Award:  Archival Award of Excellence
3-2-5     James V. Mink Scholarship
3-2-5-1     Mink Scholarship Application Form (Sample)
3-2-6     Walter P. Gray III Scholarship and Guidelines
3-2-7     Lynn A. Bonfield Professional Development Award
3-3     Communications and Outreach Committee
3-4     Development Committee
3-4-1     Contribution Form (Sample)
3-4-2     Vendor Registration Form (Sample)
3-5     Education Committee
3-5-1     Education Committee Workshops
3-5-2     Workshop Checklist
3-5-3     Workshop Evaluation Form (Sample)
3-5-4     Vice Chair for Online Education
3-6     Election Committee
3-6-1     Calendar: Election and Nomination Committees
3-6-2     SCA Ballot (Sample)
3-6-2-1     Official Ballot Instructions (Sample)
3-7     Ethics and Inclusion Committee
3-8     Finance and Investment Committee
3-8-1     SCA Investment Policy Statement
3-9     Government Affairs Committee
3-10   Local Arrangements Committee: Annual General Meeting
3-10-1   AGM Budget/Financial Report Format
3-10-2   Local Arrangements Checklist
3-10-3   Local Arrangements Calendar
3-11   Membership Committee
3-11-1   Vice Chair for Member Activities
3-12   Nominating Committee
3-12-1   Calendar: Election and Nomination Committees
3-12-2   Candidate Statement
3-12-3   Candidate Suggestion Form
3-12-4   Responsibilities of SCA Officers and Board of Directors
3-13   Program Committee
3-13-1   Calendar: AGM Program Planning
3-13-2   AGM Program Committee Guidelines
3-13-3   AGM Session Proposal Form (Sample)
3-13-4   AGM Facilitator Checklist
3-14   Publications Committee
3-14-1   Newsletter
3-14-1-1   Advertising Rates
3-14-1-2   Standard Advertisement Sizes for SCA Newsletter
3-15   Site Selection Committee (AGM)
3-15-1   Site Selection Checklist
3-16   Western Archives Institute
3-16-1   Western Archives Institute Administrator
3-16-2   Western Archives Institute Assistant/Associate Administrator
3-16-3   Western Archives Institute Joint Management Committee
3-16-4   Western Archives Institute On-Site Coordinator
3-16-5   WAI Sponsor Responsibilities: California State Archives
3-16-6   WAI Sponsor Responsibilities: Society of California Archivists
3-17   Special Committees and Task Forces

Part 4:  External Relations 
4-1     External Relations and Affinity Groups
4-1-1     Affinity Groups
4-1-2     Archives Month
4-1-3     California Historical Records Advisory Board
4-1-3-1     Archival Award of Excellence
4-1-4     Journal of Western Archives

Part 5:  History 
5-1     The Foundation of SCA
5-2     Chronology
5-3     Annual General Meeting (AGM) History
5-4     Awards History
5-5     Board of Directors History
5-6     Board of Directors: Alphabetical List
5-7     Committee History
5-8     Special Committees and Task Forces History 
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