SCA Newsletter

Submission Guidelines

The Society of California Archivists Newsletter is the official voice of SCA. It carries professional news, reports the Board’s actions, announces SCA seminars, and workshops, and informs members of other archival issues and events of interest. Submitted articles should focus on news relating to repositories and collections, not promoting a vendor's services. Collaborations on articles between a vendor and repository are welcome.

Submissions by all members of SCA are encouraged. However, in order to provide fair and equal access consecutive submissions by a member or institution will not be permitted. In other words, institutions/members who have already published an article in a concurrent issue may not submit an article for the following issue. (Example: If you had an article published in the Spring issue, you may not submit an article for the Summer issue, but are welcome to submit for the Fall issue).

All submissions, advertisements, calendar announcements, and inquiries regarding the newsletter should be directed to the editors at newsletter@calarchivists.org.

Those wanting to place an advertisement in the newsletter should contact Kelli Roisman (kelli.roisman@gmail.com) for payment information. Payments for advertisements MUST be received prior to the copy deadline. Advertisement image files must be delivered via email to newsletter@calarchivists.org at least one week before the copy deadline. No Exceptions.

Brief white papers are accepted from authors or vendors that offer goods and services, provided the content is appropriate and substantive for the audience and that all references to the vendor, company or services are reserved for a single line below the author credit. White papers must follow all rules for submission.

Publication Dates: First working day after January 1, April 1, July 1, and October 1.

Copy Deadlines: November 25, February 25, May 25, and August 25.

*In an effort to ensure that our editorial team has sufficient time to prepare the newsletter, we will no longer be granting extensions on the copy deadlines listed above. Articles, announcements, and advertisements must be received by 5:00 p.m. PST on the due date announced in the call for submissions. No exceptions.

Submission Guidelines:

Articles should follow the Chicago Manual of Style and be no longer than 750 words including captions and author(s) information.
Be sure to include with your submission:

a title no longer than 10 words,
the author's name,
repository name and location, and
contact information.

Failure to include this information will result in your submission going unpublished.

All articles should be submitted in a text file (not PDF). Articles and items submitted for consideration should be delivered as email attachments.
Images should be submitted as separate JPEG or PDF files, and not placed within the body of the text file.
Please limit image submissions to no more than 3 files.
Captions for images should be placed at the end of the article text file and include the image file name. If authors would like specific placement of images, they can call this out by inserting [Place image1.jpeg here] within the text file. Text designating the placement of images will not be included in the total word count. Captions embedded in the images will be duplicated as text for ADA compliance.
Articles containing confidential or proprietary information that must be approved by a third party should be anonymized or amended before submission to ensure privacy.
Submissions fulfilling the requirements of an SCA scholarship should reference the scholarship in the first paragraph.
Amendments to articles that have already been published will only be made to correct factual errors or details that alter the intended meaning of the article.

If email access is not available to you, please contact the editors to discuss alternate arrangements.

Editorial Team

Editors:

Marissa Friedman

Sue Tyson

Assistant Editors:

Maria Carrillo Colato

Sereen Suleiman

Layout Editor:

Andrew Kopp

Advertising Coordinator:

Kelli Roisman