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WAM 2020

Information for Vendors


The Western Archivists Meeting happens only once every four years. We anticipate an engaged group of approximately 400 archivists and information professionals from across the Western U.S. A big part of the attraction is having the chance to talk with vendors face to face and stay abreast of emerging technologies and services. Our attendees appreciate the support from vendors like you.

Vendor Registration deadline: April 1, 2020

Contact: Kate Dundon at dundon@ucsc.edu or 831-502-7587


Ways to Participate


Exhibit Tables

Vendor hall: April 23-24, 8:00-4:00
The vendor exhibit hall is scheduled for two full days this year, when the most members are expected to attend. One or two day options are available for single or double staffed tables.

 Unattended Exhibitor  $200
  • Display of vendor supplied promotional flyer on skirted exhibit table
  • Acknowledgement as an Exhibitor in online schedule and on calarchivists.org
Non-Profit Staffed Exhibitor

 $200

  • Exhibit table with skirting and chair for TWO days of exhibit hall
  • Acknowledgement as an Exhibitor in online schedule and on calarchivists.org
  • Display of one vendor supplied flyer or brochure at registration table
  • One* complimentary FULL registration 
*additional non-profit attendee(s) register separately
 One Day Single Staffed Exhibitor  $450
  • Exhibit table with skirting and chair for ONE day of exhibit hall
  • Acknowledgement as an Exhibitor in online schedule and on calarchivists.org
  • Display of one vendor supplied flyer or brochure at registration table
  • One complimentary ONE-DAY registration 
One Day Double Staffed Exhibitor

 $650

  • Exhibit table with skirting and two chairs for ONE day of exhibit hall
  • Acknowledgement as an Exhibitor in online schedule and on calarchivists.org
  • Display of one vendor supplied flyer or brochure at registration table
  • Two complimentary ONE-DAY registrations
Two Day Single Staffed Exhibitor  $650
  • Exhibit table with skirting and chair for TWO days of exhibit hall
  • Acknowledgement as an Exhibitor in online schedule and on calarchivists.org
  • Display of one vendor supplied flyer or brochure at registration table
  • One complimentary FULL registration
Two Day Double Staffed Exhibitor  $850
  • Exhibit table with skirting and two chairs for TWO days of exhibit hall
  • Acknowledgement as an Exhibitor in online schedule and on calarchivists.org
  • Display of one vendor supplied flyer or brochure at registration table
  • Two complimentary FULL registrations

Fees do not include luncheon, lodging, transportation, parking, materials shipping/handling or storage costs.


Sponsorships

Make an impact with a sponsorship. Sponsorship funds are used to support coffee breaks, luncheons, the opening reception, and other events.

 Bronze Sponsor $1,250

Opportunity to support our coffee breaks. Ideal for a single representative looking to make an impact.

  • Everything included in Single Staffed Exhibitor Two-Day package

  • Display of sponsor-supplied signage during sponsored event

  • Company logo in online schedule and on calarchivists.org

  • Inclusion of one vendor supplied flyer or brochure in registration packet given to all attendees

 Silver Sponsor $2,000 

Opportunity to support our all-attendee reception OR awards luncheon. Ideal for a single representative looking to make a strong impact.

  • Everything included in Bronze Sponsor package

  • Oral acknowledgement of sponsorship at plenary

  • Choice of exhibit table location

 Gold Sponsor $5,000 

Opportunity to support our all-attendee reception and awards luncheon. Ideal for a pair of representatives looking to make a strong impact.

  • Everything included in Silver Sponsor package

  • Two complimentary full registrations
  • Oral acknowledgement of sponsorship at both plenary and reception

  • Two complimentary tickets to awards luncheon 

  • Half page color advertisement on outside of registration packet given to all attendees

Platinum Sponsor  $10,000 

Opportunity to support our all-attendee reception and awards luncheon and participate in conference programming. Ideal for a pair of representatives looking to create a lasting impression.

  • Everything included in Gold Sponsor package
  • Full page color advertisement on outside of registration packet given to all attendees
  • Opportunity to speak at Reception
  • Use of meeting space for event and/or programming 


Exhibit Table and Sponsorship Comparison Matrix


Unattended Exhibit

Single Staffed Exhibit 

One-Day 

Double Staffed Exhibit

 One-Day 

Single Staffed Exhibit 

Two-Day 

Double Staffed Exhibit

 Two-Day

Bronze Sponsor

Silver Sponsor

Gold Sponsor

Platinum Sponsor 

Exhibit table

x

x

x

x

x

x

x

x

 x

Company name in online program and website

x

x

x

x

x

x

x

x

x

Company flyer displayed at registration 


x
x
x
x

x

x

x

x

Company logo on website and online program






x

x

x

x

Company flyer included in registration packet






x

x

x

x

Sponsor supplied signage during event






x

x

x

x

Choice of exhibit table location





x

x x

Oral acknowledgement







x

x

x

Speaking opportunity









x
Programming opportunity                 x
Conference registrations   1 one-day  2 one-day  1 full  2 full  1 full  1 full  2 full  2 full 
Tickets to awards luncheon               


You may also wish to participate in our Silent Auction by donating products from your company for auction. Participation is free.


Logistics

Exhibition Dates: April 23-24, 2020 8:00-4:00

Location: The InterContinental San Francisco

Set-up time: 7:00 am

Take down time: 4:00 pm


Shipping instructions:

You may ship materials to the hotel prior to the event. Please plan for your items to arrive no more than 3 days prior to your arrival. Packages will be delivered the first day of the exhibition hall. Delivery fee is $10 per package.


Address packages to:

InterContinental San Francisco

888 Howard Street

San Francisco, CA 94103

Attn:  Ulysses Sykes, Conference Services Manager

Hold for: Kate Dundon \ Western Archivists Meeting 2020 \ April 21, 2020 to April 26, 2020


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