Privacy and Confidentiality Issues in Digital Archives #1355
(SAA DAS)

A one-day course
Thursday, April 11, 8:00-5:00

Cosponsored by SCA and the Society of American Archivists

Presenter: Heather Briston

Registration:
Registration is limited to 35 people.

Fees: Early-Bird/Regular
SAA Member $185 / $235
Employees of Member Institutions $210 / $260
Nonmember $235 / $285

SCA Members Scholarship:  Confirmed SCA members will receive a $100 scholarship when registering for this course on the SAA website. To claim this scholarship, no application is necessary. Simply enter the promo code listed here (SCA Members Only) in the "promo code" field on the SAA website.

To Register, go to the SAA website.
 
Description:

This course covers privacy and confidentiality legal issues specific to archives of digital material. You'll examine the intersection of (and the tension between) privacy/confidentiality, free speech and freedom to research/write, and focus on how electronic records and the digital realm have altered the scene. You'll look at privacy and confidentiality issues in the context of third party rights, donors, special situations such as medical and education records, national security legislation, and the overriding impact of the digital world. Through case studies, you will examine specific situations pertinent to the work of archivists. While participants should be familiar with basic concepts of privacy and confidentiality, a brief review of the development of these concepts will be provided to ground the discussion. The focus of the day will be on how to think through and identify options for resolving the most commonly-encountered privacy and confidentiality legal issues around electronic records.

Upon completion of this course you’ll be able to:

• Recognize and discuss common legal issues relating to privacy and confidentiality issues in general and for digital archives in particular;
• Interpret these issues from an archivist's perspective;
• Realize when ingested records pose possible privacy and confidentiality legal issues;
• Identify, employ, analyze and compare the ramifications of a variety of legal steps that you might take to prevent or address one of the legal issues; and,
• Communicate and work more effectively with your legal counsel and administration.

About the Presenter:

Heather Briston is Head of Public Services for UCLA Library Special Collections. In addition, she is also the current chair of SAA Council's Working Group on Intellectual Property. She received her M.S. Information with a specialization in Archives and Records Management from the University of Michigan. She also holds a J.D. from Syracuse University, where she focused on intellectual property law. She was Corrigan Solari University Historian and Archivist at the University of Oregon from 2001-2011, and has worked as an archivist at the University of California, Berkeley, and the University of Michigan. She has taught credit courses in research and writing using primary sources, and collaborates extensively with faculty using primary sources in their instruction. Her professional research explores legal issues and archives, as well as the use of primary source materials in teaching.

To Boldly Go: Digitization, Preservation and Social Media for the Fearless Lone Arranger

A one-day workshop
Thursday, April 11, 9:00 - 4:00

Presenters:

Vicky McCargar

Kenn Bicknell

Registration:
Registration is limited to 35 people.

Fees:
SCA Member $60
Nonmember $90
Student (with copy of ID) $50

To Register, go to AGM Registration.

Description:

It used to take the resources of a big university or library to digitize collections and deal with all of the concerns that go with it, like storage, metadata, curation, user interfaces and driving traffic to the newly available resources.  With better automation, the cost of digitization has been falling, while funding initiatives have made it possible for even lone arrangers to take on a scanning project.  But digitization is just a fraction of the actual effort involved. No wonder small shops think twice.

 

Los Angeles-area archivists Vicky McCargar and Kenn Bicknell are two lone arrangers who bring unique perspectives and digitization experience to SCA members this year.

 

McCargar will talk about her experience as a very lonely lone arranger with the Lyrasis Mass Digitization Project, cloud-based asset management and metadata using the Simple Digital Library interface, and digital preservation for the small archives.

 

The convergence of new technologies, social media and the ability to repurpose resources beyond traditional means poses both challenges and opportunities.

 

Bicknell will talk about leveraging digital resources in new ways to reach users and potential users.  The LACMTA Library has embarked on a digitization program which allows it to harvest embedded content for consumption.  Digitized content has helped the Library feed an enormous appetite for transit and transportation news in

Los Angeles.  The effort to provide more information to more people has helped the Library & Archive rebrand itself as a source for news, social networking and the historical context of a transforming city.

After attending this workshop, you’ll understand:

• A simple but powerful spreadsheet-to-cloud workflow
• Developing basic (very basic) metadata 
• How to develop and write a simple digital policy statement
• Digital repositories for lone arrangers
• Using social media to document your progress
• Ways to analyze social media that make diving right in more comfortable
• How to create an engaging user experience with digitized content
• Opportunities for collaboration with other archival collections
• Ideas for staying cutting-edge and fearless once you’ve gotten started

The time allotment will allow attendees to participate in a conversation about digitization and social media the presentation.

About the Presenters:

Vicky McCargar is Archivist and Special Collections librarian at Mount St. Mary’s College.  She also teaches a popular Preservation Management course in the 

San  Jose State University library program. Before earning her library degree from UCLA in 2003, she was a journalist and technologist at the Los Angeles Times, taking various roles in the 20-year transition from paper to digital photo asset management.

 

Kenn Bicknell is Digital Resources Librarian at the Los Angeles County Metropolitan Transportation Authority.  He also serves as Executive Committee Chair for LA as Subject, a network of more than 200 archival collections whose collections pertain to the history and culture of 

Southern  California. He has nearly 30 years of work experience in technical services in public libraries, a university, a government agency and a museum.

 

Scholarships available!  Visit the Gray Scholarship page for additional information and an application form. Submit form, including a proposed budget, to: Jenny Johnson, jenny.johnson[at]stanford.edu, by March 21, 2013.