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Information for Vendors

California's archivists and other information professionals flock to the annual meeting each year. A big part of the attraction is having the chance to talk with vendors face to face and stay abreast of new and emerging technologies and best practices. Our members appreciate the support shown by so many vendors at past meetings and look forward to a similar level of participation this year.

To Register: Complete a vendor registration form and return it with payment to the address on the form.

Registration Deadline: EXTENDED to MARCH 30. Orders, registration, payment, and artwork, are due March 30.

Contact: April Gage at 650-604-1032 (Monday-Thursday) or april.gage @ nasa.gov

Ways to Participate

Exhibit Tables

Vendor hall: open all day, Friday April 27, 2012, from 8:00-5:00
The vendor exhibit hall is scheduled for the busiest day of the event, when the most members are expected to attend. Select either a staffed exhibit table or an unattended table for display of promotional material.

Staffed exhibit table
Unattended exhibit table
Non-profit rate
Silent Auction
- One complimentary full conference registration
- Recognition on exhibitor page in printed conference program and on Web site
- Option to contribute a registration bag stuffer
- Six-foot table with skirting, two chairs, access to a power outlet, and wireless internet connection

*Fees do not include luncheon, reception, lodging, transportation, or materials shipping/handling or storage costs.


The conference program will reach the entire SCA membership. It will be distributed electronically to all members and again in paper format to all event attendees. In addition, the program will be permanently accessible on the society's Web site.

Full page
Half page
Quarter page
Send advertisements via email attachment (up to 25MB file size) to Jenniffer Woodson at jenniffer.w @ gmail.com. Images intended for publication should be submitted as high-resolution, greyscale files, preferably in TIFF format.


Make an impact by sponsoring the all-attendee reception coffee breaks, or both. To be eligible, purchase a staffed exhibit table and advertisement of any size.

Basic: $350
Deluxe: Starts at $500
- One complimentary full conference registration
- Recognition as a sponsor on exhibitor page, conference program, Web site (name, tag line, logo, link to Web site), and in the form of signage at the sponsored event
- Option to contribute a registration bag stuffer
- Choice of exhibit table location
Deluxe Sponsors also receive:
- Oral acknowledgement at the luncheon
- One-color logo on the registration bag


Exhibition Date: Friday, April 27
Set-up time: 7:00 am
Take down time: 5:00 pm
Location: Crowne Plaza Ventura Beach Hotel, San Miguel A
Hotel information

Instructions for mailing your event materials to the hotel:

If you are staying at the hotel, mail your packages to the following address and let the reservation desk know you are sending materials. If you are NOT staying at the hotel, contact April Gage.
April 27, 2012
SCA 2012 Annual General Meeting
Crowne Plaza Ventura Beach Hotel
450 E. Harbor Boulevard
Ventura, CA 93001

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