Information for Vendors
California's archivists and other information professionals flock to the annual meeting each year. A big part of the attraction is having the chance to talk with vendors face to face and stay abreast of new and emerging technologies and best practices. Our members appreciate the support shown by so many vendors at past meetings and look forward to a similar level of participation this year.
Registration Deadline: Orders, registration, and payment due March 9, 2018
Contact: Kate Dundon at dundon@ucsc.edu or 831-502-7587 (M-F 9:00-5:00)
Ways to Participate
Exhibit Tables
Vendor hall: open all day, Thursday April 12, 8:00-4:00
The vendor exhibit hall is scheduled for the busiest day of the event, when the most members are expected to attend. Select either a staffed exhibit table or an unattended table for display of promotional material.
| Staffed exhibit table Unattended exhibit table Non-profit rate Access to power outlet (optional) Silent auction * Fees do not include luncheon, lodging, transportation, parking, materials shipping/handling or storage costs. |
$350* $150* $150* $25 Free |
Purchase of an exhibit table includes: One complimentary full registration. Six-foot exhibit table with skirting, two chairs, and wireless internet connection. Access to a power outlet requires an additional $25 fee. Recognition on exhibitor page in printed conference program and on calarchivists.org (company name in program, name plus link to your website) Staffed table includes quarter page advertisement |
Advertisements
The conference program will reach the entire SCA membership. It will be distributed electronically to all members and in paper format to all event attendees. In addition, the program will be permanently accessible on calarchivists.org. Artwork submission deadline: February 23, 2018.
| Full page Half page Quarter page |
$250 $150 $100 |
Send advertisements via email attachment (up to 25MB file size) to Kate Dundon at dundon@ucsc.edu. Images intended for publication should be submitted as high-resolution, preferably in TIFF format. |
| Size | Dimensions (w x h) |
| Standard Full | 4.5" x 7.5" |
| Standard 1/2 Vertical | 2.25" x 7.5" |
| Standard 1/2 Horizontal | 4.5" x 3.75" |
| Standard 1/4 Vertical | 2.25" x 3.75" |
| Standard 1/4 Horizontal | 4.5" x 1.875" |
Sponsorships
Make an impact with a sponsorship. Sponsorship funds are used to support coffee breaks, luncheons, the opening reception, and/or other events. To be eligible, purchase a staffed exhibit table and advertisement of any size. Contact Kate Dundon for more information.
| Basic Sponsorship: $350 + cost of table and advertisement (Coffee and refreshment breaks) Deluxe Sponsorship: $500 + cost of table and advertisement (All-attendee reception and coffee breaks) |
One complimentary full conference registration
Recognition as a sponsor on exhibitor page, conference program, website (name, tag line, logo, link to website), and in the form of signage at the sponsored event. Choice of exhibit table location Deluxe Sponsors also receive: Oral acknowledgement at the luncheon One-color logo in the conference program |
Logistics
Exhibition Date: Thursday, April 12Location: Tenaya Lodge, Foyer (first floor)
Set-up time: 7:00 am
Take down time: 4:00 pm
Shipping instructions: you may ship items directly to the hotel up to 3 days prior to arrival. Address your package in the following format:
Company NameSCA Conference
1122 Highway 41
Fish Camp, CA 93623