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SCA AGM 2019

Information for Vendors

Long Beach, California

California's archivists and other information professionals flock to the annual meeting each year. A big part of the attraction is having the chance to talk with vendors face to face and stay abreast of new and emerging technologies and best practices. Our members appreciate the support shown by so many vendors at past meetings and look forward to a similar level of participation this year.

NEW THIS YEAR: The Vendor Hall will be open for 2 DAYS

Online registration available in February.

Contact: Kate Dundon at dundon@ucsc.edu or 831-502-7587


Ways to Participate


Advertisements

Advertisements in the conference program will reach the entire SCA membership. The program will be distributed electronically to all members and in paper format to all event attendees. In addition, the program will be permanently accessible on calarchivists.org.

Full Page B&W $250 
Half Page B&W $150
Quarter Page B&W $100




Artwork submission deadline: February 11, 2019.

Send advertisements via email attachment (up to 25MB file size) to Kate Dundon at dundon@ucsc.edu. Images intended for publication should be submitted as high-resolution, preferably in TIFF format.

Advertisement size specifications:
 Size Dimensions (w x h)
 Standard Full 4.5" x 7.5"
 Standard 1/2 Vertical         2.25" x  7.5"
 Standard 1/2 Horizontal 4.5" x  3.75" 
 Standard 1/4 Vertical         2.25" x 3.75"
 Standard 1/4 Horizontal 4.5" x 1.875"


    Exhibit Tables

    Vendor hall: April 25-26, 8:00-4:00
    The vendor exhibit hall is scheduled for two full days this year, when the most members are expected to attend. One or two day options are available for single or double staffed tables.

     Unattended Exhibitor  $200  Includes:
    • Display of vendor supplied promotional flyer on exhibit table
    • Acknowledgement as an Exhibitor in conference program and on website
    • Complimentary B&W quarter page advertisement in program ($100 value)
    Non-Profit Staffed Exhibitor

     $150

     Includes:
    • Exhibit table with skirting, chair, and wireless internet connection
    • Acknowledgement as an Exhibitor in conference program and on website
    • Complimentary B&W quarter page advertisement in program ($100 value)
    • One complimentary FULL registration 
     Single Staffed Exhibitor
    (one day: April 25)
     $400  Includes:
    • Exhibit table with skirting, chair, and wireless internet connection for ONE day of exhibit hall
    • Acknowledgement as an Exhibitor in conference program and on website
    • Complimentary B&W quarter page advertisement in program ($100 value)
    • One complimentary ONE-DAY registration for the day of the exhibit hall ($150 value)
    Double Staffed Exhibitor
    (one day: April 25)

     $600

    Includes:
    • Exhibit table with skirting, chair, and wireless internet connection for ONE day of exhibit hall
    • Acknowledgement as an Exhibitor in conference program and on website
    • Complimentary B&W quarter page advertisement in program ($100 value)
    • Two complimentary ONE-DAY registrations for the day of the exhibit hall ($300 value)
     Single Staffed Exhibitor
    (two day: April 25-26)
     $600 Includes:
    • Exhibit table with skirting, chair, and wireless internet connection for TWO days of exhibit hall
    • Acknowledgement as an Exhibitor in conference program and on website
    • Complimentary B&W quarter page advertisement in program ($100 value)
    • One complimentary FULL registration ($225 value)
    Double Staffed Exhibitor
    (two day: April 25-26)
     $800 Includes:
    • Exhibit table with skirting, chair, and wireless internet connection for TWO days of exhibit hall
    • Acknowledgement as an Exhibitor in conference program and on website
    • Complimentary B&W quarter page advertisement in program ($100 value)
    • Two complimentary FULL registrations ($450 value)

    Fees do not include luncheon, lodging, transportation, parking, materials shipping/handling or storage costs.


    Sponsorships

    Make an impact with a sponsorship. Sponsorship funds are used to support coffee breaks, luncheons, the opening reception, and/or other events. Contact Kate Dundon for more information.

     Basic Sponsor $1,000 Opportunity to support our coffee breaks
    • Exhibit table with skirting, chair, wireless internet connection

    • Acknowledgement as a Sponsor in conference program and website

    • ONE complimentary full registration ($250 value)
    • Complimentary QUARTER page b&w advertisement in conference program ($100 value)
    • Sponsor-supplied signage during sponsored event

    • Company logo on conference website and in program

     Deluxe Sponsor $1,500  Opportunity to support our all-attendee reception OR luncheon
    • Exhibit table with skirting, chair, wireless internet connection

    • Acknowledgement as a Sponsor in conference program and website

    • ONE complimentary full registration ($250 value)
    • Complimentary HALF page b&w advertisement in conference program ($150 value)
    • Sponsor-supplied signage during sponsored event

    • Company logo on conference website and in program
    • Choice of exhibit table location
    • Oral acknowledgement of sponsorship at luncheon

     Premium Sponsor $5,000  Opportunity to support our all-attendee reception AND luncheon
    • Exhibit table with skirting, two chairs, wireless internet connection

    • Acknowledgement as a Sponsor in conference program and website

    • TWO complimentary full registrations ($500 value)
    • Complimentary FULL page color advertisement in printed conference program ($250 value)
    • Sponsor-supplied signage during sponsored event
    • Company logo on conference website and in program

    • Choice of exhibit table location

    • Oral acknowledgement of sponsorship at both reception and luncheon

    • Two complimentary tickets to luncheon ($60 value)

     

    Exhibit Table and Sponsorship Comparison Matrix

    Benefit

    Unattended Exhibitor ($200)

    Single Staffed Exhibitor One-Day ($400)

    Double Staffed Exhibitor One-Day ($600)

    Single Staffed Exhibitor Two-Day ($600)

    Double Staffed Exhibitor Two-Day ($800)

    Basic ($1,000)

    Deluxe ($1,500)

    Premium ($5,000)

    Exhibit table

    x

    x

    x

    x

    x

    x

    x

    x

    Company name in program and website

    x

    x

    x

    x

    x

    x

    x

    x

    Company logo on website  and in program






    x

    x

    x

    Sponsor supplied easel signage during event






    x

    x

    x

    Choice of exhibit table location







    x

    x

    Acknowledgement from podium







    x

    x

    Ad in program

    ¼ page

    ¼ page

    ¼ page

    ¼ page

    ¼ page

    ¼ page

    ½ page

    full page color

    Conference registrations


    1 one-day

    2 one-day

    1 full

    2 full

    1 full

    1 full

    2 full

    Tickets to luncheon








    2


    You may also wish to participate in our Silent Auction by donating products from your company for auction. Participation is free.


    Logistics

    Exhibition Dates: April 25-26, 2019 8:00-4:00

    Location: Hilton Long Beach

    Set-up time: 7:00 am

    Take down time: 4:00 pm


    Shipping instructions:

    You may ship materials to the hotel prior to the event. Please plan for your items to arrive no more than 3 days prior to your arrival. Package handling fees will be applied to your room. ($6 per small or medium box, $25 per large box, $85 per crate, $200 per pallet). Please contact Hilton Long Beach for information regarding package fees.


    Address packages to:

    Hilton Long Beach Hotel

    701 W. Ocean Blvd

    Long Beach, CA 90831

    Attn:  SCA 2019 Meeting

    Name of your company


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